Settings: 04. Users

You may add as many users to Tank Track as you want. There is no additional fee for additional users.

⚠️ We strongly encourage each user to have his or her own login credentials. Please do not allow users to share login credentials, as that practice creates critical security risks.

👆 Click the ADD NEW USER button to add a new user to your Tank Track account.

— Full Name Field

⌨️ Enter the full name of the user.

— User Name Field

⌨️ Enter the user name of the user.

🎯 Most Tank Track subscribers enter an abbreviated name or even the full name of the user.

— Email Address Field

⌨️ Enter the email address of the user.

ℹ️ Because a user needs an email address to log into Tank Track, each user is required to have his or her own unique email address. This means that a common or shared email address cannot be used.

— Cell Phone Field

⌨️ Enter the cell phone number of the user.

👆 Click the Turn On Texting button to activate the ability to text the user daily schedules and routes.

— Choose Password Field

⌨️ Enter a password for the user.

— Repeat Password Field

⌨️ Re-enter the password for the user.

— Color Field

🔘 Select a color to assign to the user.

— Technician Field

✅ Check the "Technicians will appear in the drop down menus..." option to designate the user as a driver or field technician.

— Send Routes by Email Field

✅ Check the "Check to authorize this driver to receive daily schedule info..." option to enable the driver or field technician to receive daily schedules and routes.

— Include Phone Numbers Field

✅ Check the "Include phone numbers for each customer..." option to include customer phone numbers in the driver or field technician's daily schedules and routes.

You may customize a user's ability to view and edit information.

— Own Schedule and Invoices/View-Only Property Invoice History

🔘 Select:

🎯 Most Tank Track subscribers select the View/Edit option because it allows the user to modify his or her own invoices to include additional required work.

— Create and Schedule their own Appointments

🔘 Select:

— Pricing

🔘 Select:

— Contacts, Properties, Service Due, and Estimates

🔘 Select:

— All Schedules, Invoices, and Service Contracts

🔘 Select:

— See Invoice List

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from viewing the invoice list because it reveals company revenue.

— Send Emails and Text Messages

🔘 Select:

— Manage Payment Methods

🔘 Select:

— Payment Due Dates

🔘 Select:

— Company Reports and Payments List Page

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from viewing the payment list and company reports because those reveal company revenue.

— Export Company Lists and Backup Files

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from exporting company information and generating backup files because of the proprietary nature of the information.

— Settings

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from accessing Tank Track's settings for security reasons.

— Add/Edit/Delete Users (Within Settings)

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from adding, editing, and deleting other users for security reasons.

— Access Private Notes

🔘 Select:

🎯 Most Tank Track subscribers restrict non-administrative users from accessing private calendar notes for privacy reasons.

You may customize a user's ability to delete information.

🎯 Most Tank Track subscribers restrict non-administrative users from deleting information.

— Invoices and Waste Manifests

🔘 Select:

— Service Due, Estimates, and Service Contracts

🔘 Select:

— Payments

🔘 Select:

— Contacts, Properties, and Waste Sites

🔘 Select: